How we work
It starts with listening.
How we start
First we find what's costing you most.
A discovery call, then a proper audit of how your business runs: the most painful parts, where AI can improve the work, and where it can cut costs. You get it back in writing, with what we'd build.
What Rainbow Child Care Centre told us
From our calls with the Centre
- Case histories, assessments and reports were kept on separate paper sheets, not on a computer.
- Parents wanted to see how their child was progressing, as a graph they could follow.
- Parents and therapists needed to talk to each other, tied to the child's file.
What we built
Phase 1, built and deployed
- One secure clinic systemIntake, case histories and the Centre's own assessment forms, scored on screen.
- Reports in one clickSigned assessment, parent and clinical reports on the Centre's letterhead.
- A portal for every familyEach parent sees their own child's sessions, home programme and progress.
How we work
From one conversation to a system that runs.
- Discovery call
Recorded with your permission. You get the written plan.
- Audit
We map the calls, inbox, paperwork and follow-ups.
- Demo, where it fits
Where the project allows, we show you a working version first.
- Agreement
Scope and price in writing, agreed with you.
- Build
Connected to the systems you already use.
- Run
We run it, watch it and improve it.
Straight answers
The questions you should ask us.
What does it cost?
You'll have the scope and price in writing before any work starts. How it's structured, e.g. a build fee and a monthly running fee. The discovery call is free.
How long until it's running?
An honest range for a first module.
How much of my time does it take?
One call, the audit, reviewing the demo, signing off.
What if it gets something wrong?
Emails stay drafts until you send them. On the phone it hands over to a person when it can't help. For law firms it takes the intake, never gives legal advice.
Does it pretend to be human?
To be confirmed.
Will it work with what we already use?
Where your systems allow it, yes. We confirm what connects during the audit.
Who owns it if we stop?
To be confirmed.
Book a discovery call
Tell us how your business runs.
Pick a time below, or just call us.